Package Details

full planning

2021

partial planning

month-of

day-
of

Inital RX Session

Aisle Planner Access

The Union Studio's Exclusive Little Black Vendor Book

Timeline Design
& Distribution

Floor Plan Design

1 Venue Walk Through

Final RX Session

Vendor Confirmations

Ceremony Rehearsal

Lead Coordinator

Assistant Coordinator
(8 hours)

Team On Headsets

Access to "The Kit"

Vendor COI
Requests & Delivery

Final Payment Reminders

Gratuity Suggestions

Final Decor & Packing List

Wedding Inspiration Board

Vendor Point of Contact
(30 Days Prior)

Attendance at All Final Meetings
(As Schedule Allows)

Bridal Party & Family VIP
Confirmations

Rehearsal Dinner Coordination

Brunch Coordination

RSVP Management

Vendor Sourcing

Event Treatment

Meetings with Lead Planner

Email Updates
& Communication

Point of Communication for Vendors Throughout Process

Attendance at All Meetings
(As Scheduling Allows)

We are so excited to share our specially curated services. We’re really quite proud of what we have to offer. Further below, you’ll find detailed package breakdowns and pricing information. For a quick reference, we have put together a comparison chart to help you quickly breakdown the differences between our packages.

click to see full details on each package

Contract Review

bi-weekly

monthly

weekly

bi-weekly

ready to dive deeper into our services?
Click on a package below to get details and pricing.

Full Planning

Partial Planning

Month-Of Coordination

Day-Of Coordination

Additional Services

click here to open our
full 2021 service pdf

Ready to dive deep into our services? 

xo Amanda

we can't wait to talk more about your event!

full planning experience

the

the initial rx session

It all starts here. The first RX session is designed for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review and We’ll leave this session with all the tools we need to begin your planning process!

Wedding Design, event treatment & Inspiration Board

see an example of our Event Treatment & Inspiration Board here 

Aisle Planner is the essential tool we use to plan your wedding and keep in contact during this time. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details. 

Full Aisle Planner Access & Account

Your full planning wedding package includes total event design. We use the integral tools of the Event treatment and Inspiration board to help convey the vision to your vendors. The purpose of the treatment and inspiration board is to help potential and secured vendors understand not only the logistics but the look, flow and feel of your event. It’s a written narrative that not only contains precise logistical information that your vendors need to properly quote you, but also has your desired event flow and feel written out thoroughly and concisely.

vendor sourcing

As an exclusive service to our full wedding planning clients, The Union Studio, in a timely fashion and with a sense of urgency, will be responsible for presenting you qualified and well-vetted options for all vendors. These vendors will be appropriate to your vision, design and budget. The Union Studio will already have contacted each vendor, ensured availability and when possible, received a quote that is particular to your event. Once a vendor is selected, The Union Studio will then lead you through the contract process, from overseeing contract and proposal edits through to counter execution.

Vendors to be sourced include but not necessarily limited to:

venue • ceremony venue • catering • cake • rentals • photography • videography • entertainment • celebrant/officiant • florals/décor • transportation • stationery • favors • hotel room blocking • beauty • website vendor • insurance • day labor • tenting & related logistics

Generally not included, but can be added with additional fee: dress/fashion sourcing and fitting attendance • jewelry • marriage license and legal • website design • website copy, upkeep and management

personalized planning support

From the beginning of your relationship with The Union Studio until your wedding weekend, you have the option to meet bi-weekly via video with your personal wedding planner, weekly email updates and action item execution and management. You will feel entirely taken care of and represented with this planning support. Wedding planning is our full time job, not yours!

Additionally, The Union Studio will be the main point of communication for all vendors – making sure due dates are met, payments are compliant and that the vendor team is fully informed. Items also managed are tasks such as your invite process and RSVP management, plans for favors and day of needs and timeline upkeep.

timeline design filterable for all vendors

With the first draft designed as soon as possible after our Client-Planner relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.

example master timeline

example vendor timeline

floor plan design

Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!

here is an example of a floor plan 

Venue visits & vendor meetings

When at all possible and within reason, your personal planner will be with you for your venue walk throughs and vendor meetings. It’s so important to us that we be involved as much as possible. At times, we may be able to attend meetings in your stead if you have schedule conflicts.

the final rx session (6 weeks)

Our Final Planning meeting prior to jumping head first into Coordinating the final month of your engagement! We’ll use this time to review all plans, identify any final action items and you’ll leave feeling ready to enjoy this amazing time in life. This meeting is integral for The Union Studio to begin the “Month of” phase of your planning process.

Investment Begins At

$12,500

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month-of coordination

After the Final RX Session, The Union Studio transitions into coordinating your “Month of”. The following are highlights of services performed during the Month of your wedding.

All vendor confirmations including fielding timeline feedback and editing
Attendance at final vendor meetings and calls (schedule allowing)
Bridal Party and VIP confirmation emails with timeline and expectations
Presence at and coordination of the ceremony rehearsal 
Coordination of Rehearsal Dinner or Welcome Party
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination of Post Nuptial Brunch
Coordination team will be equipped with radio headsets 
Access to our Day of Convenience kit - yes, it's really got anything you might need
on your wedding day!

-
-
-
-
-
-
-
-
-
-

day-of coordination

We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!

important to note

The possible scope of work involved with The Full Planning Experience varies greatly with each individual wedding The Union Studio produces. Using our experience in the industry we’ve found the best and most fair way to price our services is with a base investment to cover our costs of providing you a service plus an additional percentage based price determined by the type of event that is being hosted.

The base investment for a full planning package is $12,500.00. The additional percentage based price is computed on the sum of all contract totals that The Union Studio coordinates during the planning process i.e the total budget of the event. Items that are NOT counted into the total budget are: The base investment of $12,500, any religious related costs, fashion, legal, rings and website.

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.


percentage pricing structure

A 3% total budget fee applied to all hotel weddings or catering facilities where a venue coordinator is available during the planning process and on the day of.

A 4% total budget fee applied to all warehouse spaces, barns or similar where an existing structure, electricity and plumbing is already in place.

A 5% total budget fee for all ground up build outs and tented events even if hosted on a property that has access to minimal electricity. Any event requiring a permit application such as a TPA, building permit or liquor license application that The Union Studio is essential in obtaining ( i.e. if catering team is not assuming these responsibilities) is also subject to the 5% total budget fee.


view a la carte services here

partial planning experience

the

the initial rx session

It all starts here. The first RX session is designed for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review and We’ll leave this session with all the tools we need to begin your planning process!

Wedding Design, Event Treatment, and Inspiration board

See example of our Event treatment and Inspiration board here

Aisle Planner is the essential tool we use to plan your wedding and keep in contact during this time. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details. 

Full Aisle Planner Access & Account

Your partial planning wedding package includes total event design. We use the integral tools of the Event treatment and Inspiration board to help convey the vision to your vendors. The purpose of the treatment and inspiration board is to help potential and secured vendors understand not only the logistics but the look, flow and feel of your event. It’s a written narrative that not only contains precise logistical information that your vendors need to properly quote you, but also has your desired event flow and feel written out thoroughly and concisely.

personalized planning support

From the beginning of your relationship with The Union Studio until your wedding weekend, you have the option to meet monthly via video with your personal wedding planner, receive bi-weekly email updates and enjoy action item execution and management. You will feel entirely taken care of and represented with this planning support. Wedding planning is our fulltime job, not yours!

Additionally, The Union Studio will be able to recommend the perfect vendors to hire and will be the main point of communication for all those vendors – making sure due dates are met, payments are compliant and that the vendor team is fully informed. Items also managed are tasks such as your invite process and RSVP management, plans for favors and day of needs and timeline upkeep.


timeline design filterable for all vendors

With the first draft designed as soon as possible after our Client-Planner relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.

example master timeline

example vendor timeline

floor plan design

Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!

here is an example of a floor plan 

Venue visits & vendor meetings

When at all possible and within reason, your personal planner will be with you for your venue walk throughs and vendor meetings. It’s so important to us that we be involved as much as possible. At times, we may be able to attend meetings in your stead if you have schedule conflicts.

the final rx session (6 weeks prior)

Our Final Planning meeting prior to jumping head first into Coordinating the final month of your engagement! We’ll use this time to review all plans, identify any final action items and you’ll leave feeling ready to enjoy this amazing time in life. This meeting is integral for The Union Studio to begin the “Month of” phase of your planning process.

Investment Begins At

$7,500

back to top

month-of coordination

After the Final RX Session, The Union Studio transitions into coordinating your “Month of”. The following are highlights of services performed during the Month of your wedding.

All vendor confirmations including fielding timeline feedback and editing
Attendance at final vendor meetings and calls (schedule allowing)
Bridal Party and VIP confirmation emails with timeline and expectations
Presence at and coordination of the ceremony rehearsal 
Coordination of Rehearsal Dinner or Welcome Party
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination of Post Nuptial Brunch
Coordination team will be equipped with radio headsets 
Access to our Day of Convenience kit - yes, it's really got anything you might need
on your wedding day!

-
-
-
-
-
-
-
-
-
-

day-of coordination

We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!

important to note

The possible scope of work involved with The Partial Planning Experience varies greatly with each individual wedding The Union Studio produces. Using our experience in the industry we’ve found the best and most fair way to price our services is with a base investment to cover our costs of providing you a service plus an additional percentage based price determined by the type of event that is being hosted.

The base investment for a partial planning package is $7500.00. The additional percentage based price is computed on the sum of all contract totals that The Union Studio coordinates during the planning process i.e the total budget of the event. Items that are NOT counted into the total budget are: The base investment of $7500.00, any religious related costs, fashion, legal, rings and website.

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.

With the Partial planning experience, you will be in full control of your vendor sourcing experience, with our help and guidance of course! You will have exclusive access to our LBB of amazing vendors who we LOVE to work with including “RFP” templates to help you easily share your vision and your needs with you potential vendors.

The Union Studio’s Little Black Vendor book

percentage pricing structure

A 2% total budget fee applied to all hotel weddings or catering facilities where a venue coordinator is available during the planning process and on the day of.

A 3% total budget fee applied to all warehouse spaces, barns or similar where an existing structure, electricity and plumbing is already in place.

A 4% total budget fee for all ground up build outs and tented events even if hosted on a property that has access to minimal electricity. Any event requiring a permit application such as a TPA, building permit or liquor license application that The Union Studio is essential in obtaining ( i.e. if catering team is not assuming these responsibilities) is also subject to the 4% total budget fee.


view a la carte services here

signature month-of coordination

our

the initial rx session

Booked within the first month after signing a contract, the first RX session is mainly for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. We look at vendors that have been hired, do a thorough review of their contracts and also make recommendations for vendors that you still need. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review in detail the planning items that have already taken place and then develop the "RX" or plan on how to move forward with the planning process. Any red flags will be identified, priorities set, and a course of action set into motion!

An integral tool, the wedding Inspiration board helps to convey your vision to your vendors. It communicates the the look, flow and feel of your event.

wedding inspiration board

Aisle Planner is the essential tool we use to coordinate your wedding and keep all your details organized. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details. 

Here is an example of our custom inspiration boards

Full Aisle Planner Access & Account

timeline design filterable for all vendors

With the first draft designed as soon as possible after our Client-Coordinator relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.

example master timeline

example vendor timeline

floor plan design

Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!

here is an example of a floor plan 

one venue walk through

This walkthrough can be scheduled any time after contract signing based on The Union Studio and Client's mutual availability. We allow for 2 hours in the schedule. The purpose of this walk through is to orientate our team with the event venue and its representatives and brainstorm design and placement.

the final rx session (6 weeks prior)

Even though we've been in communication during the "in between" months, this RX session is to cross all t's and dot all i's. After this session, the final timeline and floor plan will be complete and ready for circulation. Any final red flags will be marked and a plan put in place to remedy. You should leave this meeting feeling set and ready to hand this event over to The Union Studio.

Investment of

$5,500

back to top

month-of coordination

With Month-Of Coordination, The Union Studio will take ownership of the event 30 days before the big day. The following line items are highlights of our services during the last month.

Main point of contact for all vendors beginning 30 days prior to the wedding beginning with an email of introduction by the The Union Studio team.
All vendor confirmations including fielding timeline feedback and editing
Attendance at final vendor meetings and calls (schedule allowing)
Bridal Party and VIP confirmation emails with timeline and expectations
Presence at and coordination of the ceremony rehearsal 
Coordination of Rehearsal Dinner or Welcome Party
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination of Post Nuptial Brunch
Coordination team will be equipped with radio headsets 
Access to our Day of Convenience kit - yes, it's really got anything you might need
on your wedding day!

-

-
-
-
-
-
-
-
-
-
-

day-of coordination

We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!

You will have exclusive access to our LBB of amazing vendors who we LOVE to work with including “RFP” templates to help you easily share your vision and your needs with your potential vendors.

The Union Studio’s Little Black Vendor Book

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.

please note:

view a la carte services here

signature day-of coordination

our

the initial rx session

Booked within the first month after signing a contract, the first RX session is mainly for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. We look at vendors that have been hired, do a thorough review of their contracts and also make recommendations for vendors that you still need. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review in detail the planning items that have already taken place and then develop the "RX" or plan on how to move forward with the planning process. Any red flags will be identified, priorities set, and a course of action set into motion!

Aisle Planner is the essential tool we use to coordinate your wedding and keep all your details organized. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details. 

Full Aisle Planner Access & Account

timeline design filterable for all vendors

With the first draft designed as soon as possible after our Client-Coordinator relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.

example master timeline

example vendor timeline

floor plan design

Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!

here is an example of a floor plan 

one venue walk through

This walkthrough can be scheduled any time after contract signing based on The Union Studio and Client's mutual availability. We allow for 2 hours in the schedule. The purpose of this walk through is to orientate our team with the event venue and its representatives and brainstorm design and placement.

the final rx session (6 weeks prior)

Even though we've been in communication during the "in between" months, this RX session is to cross all t's and dot all i's. After this session, the final timeline and floor plan will be complete and ready for circulation. Any final red flags will be marked and a plan put in place to remedy. You should leave this meeting feeling set and ready to hand this event over to The Union Studio.

Investment of

$4,000

back to top

All vendor confirmations including vetting timeline feedback and editing
Presence at and coordination of the ceremony rehearsal 
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination team will be equipped with radio headsets 
Access to our Day of kit - yes, it's really got anything you might need on your wedding day!

-
-
-
-
-
-


day-of coordination

We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.

please note:

view a la carte services here

additional services

our

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package. 

$50 per hour local rate - 5 hour minimum
$1500 weekend rate - Friday Eve, Saturday, Sunday AM

At times, due to guest count or event logistics and demands, an Associate Coordinator of the same caliber of Lead Coordinator may be necessary. Perhaps it's because 1 person cannot be in 2 places at once or the intricacies of the event demand it. Regardless, this is a decision that The Union Studio and the client make together at the final RX. Accommodations are necessary for services 60 driven miles away from zip codes 11225 or 13502.

associate coordinator

assistant coordinator

$40 per hour local rate - 5 hour minimum
$1200 weekend rate - Friday Eve, Saturday, Sunday AM

Again, due to guest count or event logistics and demands, an Assistant Coordinator may be necessary. Assistant coordinators focus on decor set up, guest greeting and comfort needs, and other event logistics. This is also a decision that The Union Studio and the client make together at the final RX. Accommodations are necessary for services 60 driven miles away from zip codes 11225 or 13502.

day-of bridal attendant

$35 per hour local rate - 5 hour minimum
$800 Weekend Rate- Friday Eve travel, Saturday, Sunday AM travel

Though The Union Studio always has the hour by hour needs of the Bride and Groom in mind, a bridal attendant is present to be solely focused on needs such as running errands, ensuring food and beverage when needed, monitoring and looking after personal belongings, bustling, bow-tying, working with the Associate Coordinators to ensure the Bride and/or Groom's personal timeline throughout the day and other responsibilities as predetermined by Client and The Union Studio. 10 hours included in weekend rate. Accommodations are necessary for services 60 driven miles away from zip codes 11225 or 13502.


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