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full 2020 service pdf

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xo Amanda

we can't wait to talk more about your event!

signature day-of coordination


the initial rx session

Booked within the first month after signing a contract, the first RX session is mainly for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. We look at vendors that have been hired, do a thorough review of their contracts and also make recommendations for vendors that you still need. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review in detail the planning items that have already taken place and then develop the "RX" or plan on how to move forward with the planning process. Any red flags will be identified, priorities set, and a course of action set into motion!

Aisle Planner is the essential tool we use to coordinate your wedding and keep all your details organized. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details. 

Full Aisle Planner Access & Account

timeline design filterable for all vendors

With the first draft designed as soon as possible after our Client-Coordinator relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.

example master timeline

example vendor timeline

floor plan design

Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!

here is an example of a floor plan 

one venue walk through

This walkthrough can be scheduled any time after contract signing based on The Union Studio and Client's mutual availability. We allow for 2 hours in the schedule. The purpose of this walk through is to orientate our team with the event venue and its representatives and brainstorm design and placement.

the final rx session (6 weeks prior)

Even though we've been in communication during the "in between" months, this RX session is to cross all t's and dot all i's. After this session, the final timeline and floor plan will be complete and ready for circulation. Any final red flags will be marked and a plan put in place to remedy. You should leave this meeting feeling set and ready to hand this event over to The Union Studio.

Investment of


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All vendor confirmations including vetting timeline feedback and editing
Presence at and coordination of the ceremony rehearsal 
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination team will be equipped with radio headsets 
Access to our Day of kit - yes, it's really got anything you might need on your wedding day!


day-of coordination

We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!

Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.

please note:

view a la carte services here