It all starts here. The first RX session is designed for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review and We’ll leave this session with all the tools we need to begin your planning process!
Aisle Planner is the essential tool we use to plan your wedding and keep in contact during this time. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details.
Your full planning wedding package includes total event design. We use the integral tools of the Event treatment and Inspiration board to help convey the vision to your vendors. The purpose of the treatment and inspiration board is to help potential and secured vendors understand not only the logistics but the look, flow and feel of your event. It’s a written narrative that not only contains precise logistical information that your vendors need to properly quote you, but also has your desired event flow and feel written out thoroughly and concisely.
As an exclusive service to our full wedding planning clients, The Union Studio, in a timely fashion and with a sense of urgency, will be responsible for presenting you qualified and well-vetted options for all vendors. These vendors will be appropriate to your vision, design and budget. The Union Studio will already have contacted each vendor, ensured availability and when possible, received a quote that is particular to your event. Once a vendor is selected, The Union Studio will then lead you through the contract process, from overseeing contract and proposal edits through to counter execution.
venue • ceremony venue • catering • cake • rentals • photography • videography • entertainment • celebrant/officiant • florals/décor • transportation • stationery • favors • hotel room blocking • beauty • website vendor • insurance • day labor • tenting & related logistics
Generally not included, but can be added with additional fee: dress/fashion sourcing and fitting attendance • jewelry • marriage license and legal • website design • website copy, upkeep and management
From the beginning of your relationship with The Union Studio until your wedding weekend, you have the option to meet bi-weekly via video with your personal wedding planner, weekly email updates and action item execution and management. You will feel entirely taken care of and represented with this planning support. Wedding planning is our full time job, not yours!
Additionally, The Union Studio will be the main point of communication for all vendors – making sure due dates are met, payments are compliant and that the vendor team is fully informed. Items also managed are tasks such as your invite process and RSVP management, plans for favors and day of needs and timeline upkeep.
With the first draft designed as soon as possible after our Client-Planner relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.
Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!
When at all possible and within reason, your personal planner will be with you for your venue walk throughs and vendor meetings. It’s so important to us that we be involved as much as possible. At times, we may be able to attend meetings in your stead if you have schedule conflicts.
Our Final Planning meeting prior to jumping head first into Coordinating the final month of your engagement! We’ll use this time to review all plans, identify any final action items and you’ll leave feeling ready to enjoy this amazing time in life. This meeting is integral for The Union Studio to begin the “Month of” phase of your planning process.
After the Final RX Session, The Union Studio transitions into coordinating your “Month of”. The following are highlights of services performed during the Month of your wedding.
All vendor confirmations including fielding timeline feedback and editing
Attendance at final vendor meetings and calls (schedule allowing)
Bridal Party and VIP confirmation emails with timeline and expectations
Presence at and coordination of the ceremony rehearsal
Coordination of Rehearsal Dinner or Welcome Party
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination of Post Nuptial Brunch
Coordination team will be equipped with radio headsets
Access to our Day of Convenience kit - yes, it's really got anything you might need
on your wedding day!
We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!
The possible scope of work involved with The Full Planning Experience varies greatly with each individual wedding The Union Studio produces. Using our experience in the industry we’ve found the best and most fair way to price our services is with a base investment to cover our costs of providing you a service plus an additional percentage based price determined by the type of event that is being hosted.
The base investment for a full planning package is $12,500.00. The additional percentage based price is computed on the sum of all contract totals that The Union Studio coordinates during the planning process i.e the total budget of the event. Items that are NOT counted into the total budget are: The base investment of $12,500, any religious related costs, fashion, legal, rings and website.
Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.
A 3% total budget fee applied to all hotel weddings or catering facilities where a venue coordinator is available during the planning process and on the day of.
A 4% total budget fee applied to all warehouse spaces, barns or similar where an existing structure, electricity and plumbing is already in place.
A 5% total budget fee for all ground up build outs and tented events even if hosted on a property that has access to minimal electricity. Any event requiring a permit application such as a TPA, building permit or liquor license application that The Union Studio is essential in obtaining ( i.e. if catering team is not assuming these responsibilities) is also subject to the 5% total budget fee.