Booked within the first month after signing a contract, the first RX session is mainly for us to get to know each other and for The Union Studio to gather all pertinent information about what you've done already, haven't done, and what you want to do. We look at vendors that have been hired, do a thorough review of their contracts and also make recommendations for vendors that you still need. This is also a time to review Pinterest boards, color palettes, likes and dislikes and wishes and dreams. We will collect, discuss and review in detail the planning items that have already taken place and then develop the "RX" or plan on how to move forward with the planning process. Any red flags will be identified, priorities set, and a course of action set into motion!
An integral tool, the wedding Inspiration board helps to convey your vision to your vendors. It communicates the the look, flow and feel of your event.
Aisle Planner is the essential tool we use to coordinate your wedding and keep all your details organized. Within Aisle Planner we communicate, design your timeline, build your event design, maintain your floorplan and seating assignments and keep track of your vendors, their contracts and payment details.
With the first draft designed as soon as possible after our Client-Coordinator relationship begins and constantly updated throughout the planning process, The Union Studio designs the entire “master timeline” for your wedding weekend. Beginning with items such as “hotel check-in” on Thursday all the way through your post nuptial brunch on Sunday. As your planning team, The Union Studio will circulate and confirm your final timeline with all vendors and VIP’s.
Housed within Aisle Planner, your floorplan will be designed by The Union Studio, editable by you and best news ever – Your Guest List and seating assignments can be handled within this feature. Gone are the days of post-it’s on poster board!
This walkthrough can be scheduled any time after contract signing based on The Union Studio and Client's mutual availability. We allow for 2 hours in the schedule. The purpose of this walk through is to orientate our team with the event venue and its representatives and brainstorm design and placement.
Even though we've been in communication during the "in between" months, this RX session is to cross all t's and dot all i's. After this session, the final timeline and floor plan will be complete and ready for circulation. Any final red flags will be marked and a plan put in place to remedy. You should leave this meeting feeling set and ready to hand this event over to The Union Studio.
With Month-Of Coordination, The Union Studio will take ownership of the event 30 days before the big day. The following line items are highlights of our services during the last month.
Main point of contact for all vendors beginning 30 days prior to the wedding beginning with an email of introduction by the The Union Studio team.
All vendor confirmations including fielding timeline feedback and editing
Attendance at final vendor meetings and calls (schedule allowing)
Bridal Party and VIP confirmation emails with timeline and expectations
Presence at and coordination of the ceremony rehearsal
Coordination of Rehearsal Dinner or Welcome Party
Lead Day of Coordinator start to finish (12 hours max)
1 Day of Coordination Assistant for 8 hours (you have the option to hire an entire army if necessary)
Coordination of Post Nuptial Brunch
Coordination team will be equipped with radio headsets
Access to our Day of Convenience kit - yes, it's really got anything you might need
on your wedding day!
We do whatever it takes to make the day absolutely flawless. Responsibilities that are usually necessary for DOC include but are not limited to vendor check-in and orientation, first look management, décor set up, guest greeting and interaction. It is the day of coordinator’s responsibility to move the evening from major moment to major moment from start to finish including ceremony flow, toasts and speeches, first dance –all the way through to waving goodbye to the newlyweds. It is also the DOC’s responsibility to assist in all décor breakdown and the collection of belongings for the couple so that they may go enjoy their after party!
You will have exclusive access to our LBB of amazing vendors who we LOVE to work with including “RFP” templates to help you easily share your vision and your needs with your potential vendors.
Depending on the needs and scope of your event, there may be a need to add some a la carte services to your package.